Online Parent handbook
useful information for all parent/carers of Yate Academy
We’ve put together the most requested information from parents, carers and students but if there is anything else you need to know then please contact us.
ABSENCE LINE and ABSENCE FORMS
There may be occasions when non-attendance is unavoidable. The minimum Attendance target figure for every YIA Student is 96%, the expectation is that every student will meet it or beat it!
If your son/daughter is unable to attend the Academy due to illness (or any other reason), it is important that you ring the absence line on:
Should the reason for absence be due to sickness then we expect the student back to the Academy 24hours from the last symptom. Absences must be reported daily before 9am. On the day students return to the Academy they must bring a note from their parent/carer explaining the reason for absence. We will only authorise what we deem genuine reasons for absence.
New DFE Regulations regarding holidays during term
. No student may take Holiday from YIA in Term Time.
. Special dispensation by the Principal may be given for 5 x days in exceptional circumstances.
If a student’s family requests leave of absence in term time, a form will need to be completed before the absence begins with a letter to Mr Skipp explaining the circumstance. Absences taken without authorisation may lead to the involvement of the Education Welfare Service. The form can be accessed either from Academy Reception, or by clicking on the link below and printing the form.
Should you require further guidance about attendance related issues or a copy of the South Gloucestershire Council Penalty notice, Then please contact the Attendance officer on the above listed telephone number.
Repeated lateness will result in disciplinary action being taken. Persistent absences will lead to Academy intervention.
New times from September 2016-17:
- Period 1: 9.00am – 10.00am
- Period 2: 10.00am – 11.00am
- Break: 11.00am – 11.20am
- Period 3: 11.20am – 12.20pm
- Period 4: 12.20pm – 1.20pm
- Lunch: (inc (including registration) 2.00pm – 3.00pm
- Departure: 3.00pm
Our behaviour policy adheres to the aims and outcomes of the Every Child Matters agenda to ensure that every child, whatever their background or their circumstances, has the support they need to:
- be healthy
- stay safe
- enjoy and achieve
- make a positive contribution
- achieve economic well-being.
For the latest behaviour policy please visit our Federation’s policy and procedures page
A biometric fingerprint reader is an advanced security measure which is gaining popularity each day. This is a device which reads the fingerprints of a person and identifies them to allow access to a facility, mobile phone, and computer or specifically in this case, a printer or cashless catering system. This has brought a breakthrough in the process of improving security. Moreover, this has brought a number of advantages with it.
The most notable advantage brought by the fingerprint reader is added security whereas passwords can be cracked and locks can be compromised. No two fingerprints are the same and the reader only accepts the prints of a specific person.
The fingerprint readers are reliable in that the chance of one forgetting a password has been brought out of the picture. All the security details are held by the fingerprint reader computer and there is no need to memorize long passwords to lock your files. All that you need is your fingerprint.
It is possible that there may be some concern with regards to the security, or the use of, the fingerprint itself. These points are addressed below;
- A fingerprint cannot be stolen from the database only templates are stored in the system. When a finger is scanned, only a small subset of the characteristic points or minutiae of the fingerprint image are extracted and turned into a template. Only a digital representation of the specific points is stored, not the image which is discarded after feature extraction. Since the template only holds information about a few points located on your fingerprint, and not the entire image, the original image cannot be restored by any means.
- An injury can affect authentication Due to the large scanning surface of our scanners, authentication is based on a high number of characteristic points. In addition to providing high reliability it also makes the system less sensitive to cuts and minor injuries of the finger. However, it is recommended to enrol a minimum one finger from each hand in case the finger normally used for authentication is unavailable.
- Does the system store an image of my fingerprint? No, only a digital representation of a small subset of specific points on the fingerprint is stored, not the image, which is discarded after the feature extraction. Since the template only holds information about points located on your fingerprint, the original image cannot be restored by any means. The automated fingerprint identification systems (AFIS) used by the Police store the entire fingerprint images while biometric authentication systems only store information about specific points.
- Can my template be used by the police? No, the automated fingerprint identification systems (AFIS) used by the Police store the entire fingerprint images while biometric authentication systems only store information about specific points.
If there are still concerns about using biometric fingerprint authentication the user could be reassured by the fact that there will be a PIN input device running in tandem in order that the user can opt out if required.
The dinner menu alternates on a three weekly cycle and then is updated every few months. Students can purchase a Main Course for just £1.90 or a Main Course and Desert for £2.40.
Students having a hot plated meal must use a tray and the food must be consumed in the canteen. The tray and plate, etc, should be stacked at the tray collection points. Eating is only permitted in the Dining Hall, the outside Dining area, and the Sixth Form Centre for Sixth Form Students.
We offer cashless catering whereby students can pay via our biometrics system – add money to their account online and your child can pay by scanning their Fingerprint. To add money to your childs dinner money account click here .
Please see a list below of our new menu for September, and prices.
FREE SCHOOL MEALS APPLICATION FORM
GETTING TO THE ACADEMY
If you are travelling by bus to and from the Academy, please remember you are a member of the Academy. You are expected to behave sensibly when making the journey easy for the driver and fellow passengers.
Parent/carers are responsible for making sure that cycles, scooters and cars used to and from the Academy are legally safe. Students should ride in a manner which is safe and keeping with the law.
Cycles and scooters should be wheeled through the entrances and kept in the designated bicycle racks and should be secure. Under no circumstances should they be allowed in any part of the Academy building. The Academy will investigate damage to/theft of cycles but they are left at the owner’ risk.
There is no Academy policy to cover such instances. To avoid possible damage students should avoid loitering near cycles or any other vehicles.
Motorised scooters are not permitted transport for any student aged 16 and under.
HOME LEARNING PROCEDURE
At Yate international Academy we understand the impact of carefully planned Homework as essential to maximising pupils learning opportunities and raising student achievement.
MOBILE DEVICE CODE OF USE
The Academy wishes to continue to allow students to bring the above items to the Academy. However, the misuse of these items has caused problems. The Code for the use of the above equipment is as follows:
- Use should be confined to before and after the Academy day, morning break and lunchtime.
- The mobile phone should be switched off during registration and lessons unless a student has the permission of the member of staff to use the device, eg, to take a photograph of a coursework design, etc.
- There should be no use of mobile phones between lessons. The mobile phone should not be used during the Academy day for the taking and transmitting of photographs/videos for non curricular purposes.
- There should, at all times, be compliance with examination board expectations.
- The Academy will not take responsibility for the security of mobile phones, even when confiscated.
- A similar approach is taken to the possession of iPods/MP3 players.
- The use of mobile phones or other electronic devices for cyber bullying will always lead to the consideration of a Fixed Period Exclusion.
- Breaches of the above restrictions will result in confiscation of the mobile phone until parents/carers arrange for its collection, and the imposition of a disciplinary sanction. Any subsequent misuse will result in a student being banned from bringing such devices into the Academy.
PARENT EVENING BOOKING SYSTEM
The Academy have introduced a booking system so that parents can book appointments for report evenings online.
SPECIAL EDUCATIONAL NEEDS
We have a dedicated a SEN team to help students throughout Academy life. If you have any queires then please contact our SENCo
At Yate Academy, we provide a fully inclusive education in order to meet the needs of all students. All staff are experienced in teaching and supporting students with a full range of additional needs. Additional literacy and numeracy classes run for those students who require extra support, staffed by specialists in literacy/dyslexia and numeracy. The Academy is fully accessible and equipped for those students with a physical disability, and students with a hearing impairment are supported through a Hearing Impaired Resource Base.
We fully encourage communication between home and Academy, it is a partnership we wish to foster to ensure your child achieves more than they thought possible. If you have any concerns or information or would just like to discuss an issue, contact the SENCo
Yate Academy has an excellent record in providing a positive and enjoyable transition from year 6 into Year 7. Upon arrival at Yate Academy, all students are assessed on both their academic and social abilities. Previous assessments, our own base line assessments and discussions with parents/carers are used to place students in the appropriate class, and where necessary with suitable additional support. If a student is identified with special educational needs, through discussions with parents/carers, teaching and support staff, a support package is put in place to ensure they achieve and are able to succeed. Where necessary, outside agencies may be involved to provide specialist advice and support. This support will continue throughout their time at the Academy, who will also ensure they are able to choose the most appropriate pathway post 16.
Staff have regular training to ensure they are up to date on special educational needs. Staff are aware, where necessary, of a students’ additional needs through a Learning Support Register, staff meetings and daily SEN information given to all teaching and support staff. Students are monitored closely to ensure academic progress is being made and early intervention ensures they are able to meet or exceed their targets. In the Secondary phase our academic reporting system informs parents three times per year and this is monitored closely to ensure students are making more than the minimum of expected progress. In addition to the reporting cycle, parents/carers are able to get further However, if needed parents/carers are encouraged to email staff direct and can also arrange a meeting with the SENCo to discuss any concerns.
Several staff are first-aid trained and for students with more complex needs a medical action plan is put into place. Parents/carers must inform the Academy if their child is on medication. If any prescribed medication needs to be taken during the school day they will be stored in a locked medicine cabinet and administered by trained staff. The Pupil Inclusion Centre has a pivotal role in supporting the well-being of students and specially trained staff are available for all students who may require a level of emotional support during their time at the Academy.
The Learning Support Department has trained specialists in literacy and numeracy to support students in Key Stage 3. The Academy also accesses services from the South Gloucestershire Education Psychology Service, CAMHS, Children Services, Health and YISS/FISS.
The Academy organises an extensive range of activities and trips both in and out of the Academy. The Academy will ensure that students with SEND will have full access to activities and trips. The SENCo will meet, where appropriate, with the trip organisers and parents to discuss what additional provisions are needed.
Contacting the Academy
All Parents/Carers are welcome to email teachers to discuss any issues or arrange an individual meeting. Your first point of contact should be the student’s tutor. However, if there are other concerns you should contact either:
• SENCo (Primary) – to discuss any Primary special educational needs or for hearing impairment : Kirsty.Borrell@trfyia.org.uk
• SENCo (Secondary) – to discuss special educational needs: email@example.com
• Hearing Impaired Resource Base (HIRB) Manager – for students with a hearing impairment: Rachel.firstname.lastname@example.org
On occasions there may be a need to seek further advice from external agencies such as the Community Paediatrician, Child & Adolescent Metal Health Service, Social Care or other suitable agencies.
At Yate Academy, our teachers are extremely experienced in providing a balanced, differentiated curriculum in order to enable students to have full access to learning. Any students require additional support will be identified and a plan put in place to support them while at the Academy.
In each subject, students are given their grades they are currently working at and what their target grade is – and more importantly how and what they need to do to achieve the next steps for learning. Students are given and have access to lots of support in order that they are able to achieve their targets.
All Year 6 students have a comprehensive transition programme to ensure they make a successful start to Yate Academy.
Yate Academy is fully inclusive and has outstanding facilities for all students. The building is accessible for wheel chairs users and students with a physical disability take part in all lessons as the staff are well placed to ensure lessons are differentiated and inclusive.
SIMS LEARNING GATEWAY
SIMS Learning Gateway provides secure online access to real-time data in SIMS for parents and Academy staff.
It includes up to date information about your childs’ attendance and behavioural reports to ensure parents are better engaged and students are encouraged to drive their own achievement.
You should have been sent login details but if you have not received them please contact us
- Term 1: Thursday 1 September 2016 – Friday 21 October 2016
- Term 2: Monday 31 October 2016 – Friday 16 December 2016
- Term 3: Tuesday 3 January 2017 – Friday 10 February 2017
- Term 4: Monday 20 February 2017 – Friday 7 April 2017
- Term 5: Monday 24 April 2017 – Friday 26 May 2017
- Term 6: Monday 5 June 2017 – Friday 21 July 2017
- Thursday 1st September 2016
- Friday 2nd September 2016
- Thursday 6th October 2016
- Tuesday 3rd January 2017
- Tuesday 21st March 2017
- Friday 30th June 2017
All members of the Academy community are expected to maintain and take pride in their surroundings and themselves in order to create a positive learning environment. We are very proud of the way our students present themselves and we regularly receive comments from the public about how smart they look.
Uniform is available from local branches of “Initially Yours” or at www.initiallyyours.co.uk
The Academy expects students to conform to the dress rules, both in the interest of maintaining a high Academy standard as well as for reasons of hygiene and safety. Clothing should be in the colours, cut and style as detailed in our Uniform Guide below. Parental support is expected and essential (see Home/Academy Agreement) and sanctions will be imposed if there is a lack of co-operation.
Where to get YIA uniform
Academy uniform can be purchased from www.initiallyyours.co.uk
The address of the Yate outlet is: Unit A4 Badminton Centre, Station Road, Yate, Bristol BS37 5HT
Follow the signs for Yate rail station, turn off Station Road by Rowe Veterinary Surgery and go past the turning for the station car park. The Badminton Centre is the next turning on the left.
Policy on religions clothing
The Federation policy on dress and appearance makes explicit reference to the Federation and Academy’s position on the wearing of religious clothing, which highlights the need to balance its obligations under Anti-Discrimination Legislation with Health and Safety considerations, security and the need for effective teaching and learning.